Should you watch this?
In this post, we’re talking about how to set up your email onto your computer, specifically with Dreamhost. All hosting companies are different, but these settings are the most popular used for email clients so chances are, it’ll work for you so follow along anyway if you’re not with Dreamhost.
If you don’t like watching videos, keep reading to get step-by-step instructions on how to connect your email onto your computer’s email client.
What Information do you Need to Setup your Email to your Computer?
All hosting companies are different and finding the information you need to connect to your Email Client may be different. Regardless of where you purchased your email from, you’ll need the following information from your host to connect it:
- Incoming Mail Server Address
- Incoming Mail Server Username (your email address)
- Your Password
- Outgoing (SMTP) Mail Server Address
Step One: Connect to your Mailbox Settings
For Dreamhost, you’d click this link: https://mailboxes.dreamhost.com/ but you may with another host and http://mailboxes.YOURDOMAINNAME.com may be what you need to type in (but you’d have to check with your host).
Once you’re there, you’d log in using your email address and password.
Step Two: Locate your Email Client Configuration information
RECORD THE INFORMATION WHICH SHOULD SAY:
- Incoming Mail Server: mail.yourdomainname.com
- Incoming Mail Server Type: POP3 or IMAP (your choice)
- Incoming Mail Server Username: Your Email Address (the whole thing).
- Outgoing (SMTP) mail server: mail.yourdomainname.com
- My server requires authentication: checked (use same settings as incoming mail server)
- Use secure password authentication: Not Checked
Step 3: Decide Between Using IMAP and POP3 mail for your Email
You’ll need to select between IMAP and POP3 mail when setting up your Email Client and there is a major difference between the two.
IMAP means that it will be directly pulling the email from the server, and if you delete or file an email on your computer – the same thing will happen to your emails on the web server.
POP3 pulls all your email from the webserver and puts it on your computer. You can choose whether to leave a copy on the webserver or not. If you do not, and then delete that email from your computer, the email is gone forever.
If you choose to leave emails on the server after your Email Client receives them, and you open an email or delete it on your computer – the email will remain untouched on the server.
I recommend IMAP (like GMAIL) as it keeps my emails more organized right off the bat on my computer, and on my server.
Step 4: Add Information onto your Email Client’s ADD ACCOUNT Feature
Take all the information you’ve record and fill it in when you’re prompted by the email client.
TIP: Don’t know where to add an account in your email client? It’s usually under preferences in your program and then under add account.
Step 5: Start Sending and Receiving Mail!
You’re all set! If you’re having trouble – check in with your webhost’s customer support team (in this case, Dreamhost) and ask them to help walk you through it. Now that you’ve gotten the information you need – it should be easy-peasy to do!